Boston AV offers professional audiovisual rentals and complete event production for corporate meetings, conferences, hybrid events, live streaming, galas, trainings, and private events. We handle delivery, setup, on-site operation, technical support, and breakdown, ensuring a seamless and reliable experience.

Yes. All rentals can include delivery, full setup, testing, and breakdown.
For productions, we also provide on-site technicians to manage audio, video, projection, cameras, and live streaming.

1. You request a quote through our website or by phone.

2. Our coordination team reviews your needs and sends a detailed estimate.

3. Once approved, we reserve equipment, assign staff, and begin pre-production.

4. Our team manages all logistics and support before, during, and after your event.

We maintain clear communication every step of the way.

Yes. Most projects require a Pre-Production & Planning Fee before we continue with the next steps. This fee allows us to move forward with a more formal planning process, maintain organized communication, and begin assisting you with essential early guidance. It also confirms the client’s intention to proceed, ensuring we can allocate time and resources responsibly.

Once the main invoice is paid and the contract is signed, full coordination and scheduling officially begin. This fee is credited toward your final invoice.

We recommend booking 2–6 weeks in advance, especially during busy seasons. For last-minute needs, we can often still assist depending on equipment and staff availability.

Yes—based on equipment and staffing availability. We regularly support urgent rentals for microphones, speakers, projectors, screens, lighting, and live-streaming systems.

Yes. Our trained technicians are available for:

• Audio mixing

• Microphone and stage management

• Projection and screens

• Camera operation

• Live streaming

• Event recording
  We assign techs according to the complexity of your event.

Yes. Smaller items can be picked up at our Boston office, including microphones, small speakers, cables, stands, and accessories. Larger systems such as projectors, screens, staging, and full AV setups require professional delivery and installation.

Absolutely. Our coordination team guides you through:

• Choosing the right equipment

• Room layout and stage design

• Audio and video needs

• Streaming structure and technical requirements
  We ensure everything is organized before your event date.

Yes. We specialize in high-quality multi-camera streaming, hybrid productions, and virtual events. We manage audio, graphics, slides, transitions, remote guests, and full technical operation.

Yes. Boston AV services all of Massachusetts and the East Coast, including: Boston, Cambridge, Worcester, Providence, Hartford, New York City, New Hampshire, Maine, and more. For large productions, we can travel nationally.

We accept:

• ACH

• Credit cards

• Company checks

• Electronic transfers

ACH payment details are included in all quotes and invoices.

We will always do our best to accommodate adjustments. If additional technician hours or extended support time are needed, they will be added to the final invoice based on the hourly rate listed in your quote.

Yes. We support multi-day conferences, festivals, and corporate events. Equipment can remain installed overnight, and technicians can return daily as required.

If a technician is on-site, they will troubleshoot immediately. For delivery-only rentals, phone support is available, and we can dispatch a technician if needed, depending on availability and location.

Yes. We frequently collaborate with:

• Hotels

• Universities

• Convention centers

• Corporate offices

• Churches
  We coordinate directly with venue staff to ensure proper power, spacing, audio feeds, and technical integration.

Yes. We provide microphones, speakers, screens, lighting, and streaming for private events. Full production support is also available for larger setups.

Yes. Most clients aren’t sure what they need. We evaluate your venue, audience size, and event goals to recommend the best, most reliable solution within your budget.